Cookie Policy

Connect by Vinpro

Effective Date: 1 June 2026 | Last Updated: 6 June 2026 | Website: www.vinproconnect.com

This Cookie Policy explains how Connect by Vinpro uses cookies and similar technologies on www.vinproconnect.com, any Vinpro Connect HRMS portal, related websites, applications and online services, and, where applicable, business communications that contain pixels or similar tracking technologies. This Cookie Policy should be read together with our Privacy Policy.

1. Who Is Responsible for Cookies and Similar Technologies?

Depending on the context, the responsible Vinpro entity is:

Processing context	Responsible Vinpro entity
Customer billing, customer account administration, contracts, invoicing, payment records and related customer communications	Vinpro Global Services LLC
Website enquiries, India EOR worker interactions, HRMS portal operations, India service delivery, and related employment or workforce workflows	Vinpro Global Services Pvt Ltd and its associate companies in India

In this Cookie Policy, "Connect by Vinpro", "we", "our" and "us" refer to the relevant Vinpro entity or entities, depending on the website, portal, service or processing context involved.

2. What Are Cookies and Similar Technologies?

Cookies are small text files placed on your browser or device when you visit a website. They help websites and online services function, remember preferences, improve security, measure performance and understand how services are used.

This Policy also covers similar technologies, including web beacons, pixels, tags, local storage, session identifiers, software development kits, analytics scripts, device identifiers and technologies that store information on, or access information from, a browser or device. For simplicity, we refer to all of these technologies as "cookies" in this Policy.

3. Do Cookies Collect Personal Information?

Some cookies may collect or generate information that can identify, relate to or be associated with an individual, browser, device, account or online interaction. This may include IP address, device identifiers, cookie IDs, browser type, operating system, pages viewed, referring URLs, approximate location, time stamps, portal session information and interaction data.

Where this information is personal information, personal data or digital personal data under applicable law, we handle it in accordance with our Privacy Policy and this Cookie Policy.

4. Why We Use Cookies

Operate, secure and load our website, portals and online services.

Authenticate users and maintain secure portal sessions.

Remember cookie choices, region, language and interface preferences.

Understand website performance, traffic sources, page usage and service reliability.

Detect, prevent and investigate fraud, abuse, unauthorized access and security incidents.

Support payment, billing, customer account and service administration workflows where applicable.

Measure the effectiveness of business communications and marketing campaigns where enabled and legally permitted.

Improve our website, portal, HRMS, EOR, payroll and customer support experience.

5. Categories of Cookies We Use

Category	Purpose	Choice / activation
Strictly necessary and security cookies	Enable core website and portal functions such as login, authentication, session management, load balancing, security, fraud prevention and recording cookie choices.	Always active. These are necessary to provide the website or service requested and are not disabled through the cookie banner.
Functional or preference cookies	Remember user choices such as region, language, display settings and form preferences.	Optional where legally required. You may disable these through Cookie Settings, but some preferences may not be remembered.
Analytics and performance cookies	Help us understand traffic, errors, page performance, navigation patterns, feature use and how users interact with our website or portal.	Optional. For UK visitors and where required by law, these are not activated until consent is provided.
Marketing, advertising and campaign cookies	Measure campaign performance, referral sources and engagement with business communications. If retargeting or targeted advertising is enabled, additional opt-out rights may apply.	Optional. These are used only where enabled, disclosed and legally permitted. Consent and/or opt-out controls will be provided where required.
Email and communications pixels	Indicate whether business emails are delivered, opened or interacted with, where such tools are enabled.	Optional where required by law. Users may manage email preferences or unsubscribe from marketing communications.
Payment, billing and anti-fraud cookies	Support secure payment, billing, invoicing, account administration and fraud prevention through payment or billing service providers.	May be strictly necessary or functional depending on the use case and provider.

6. Cookie Register

The table below should be completed and kept current using the actual cookies, tags and local storage items deployed on the live website, HRMS portal and related systems. Do not publish a vendor or cookie name unless it is actually used. Retention periods should match the live configuration or the applicable provider documentation.

Cookie / technology	Provider	Category	Purpose	Duration	Activation / choice
[Cookie consent preference cookie]	Vinpro / cookie consent tool	Strictly necessary	Records your cookie choices and prevents the banner from reappearing unnecessarily.	6-12 months or configured period	First party; always active
[Session or authentication cookie]	Vinpro / portal provider	Strictly necessary	Maintains secure login sessions, authentication state and portal continuity.	Session or configured period	First party; always active
[CSRF or security cookie]	Vinpro / security provider	Strictly necessary / security	Helps prevent unauthorized commands, fraud, abuse and security incidents.	Session or short-term	First or third party; always active
[Load balancing or hosting cookie]	Hosting, CDN or infrastructure provider	Strictly necessary	Supports site availability, routing, performance and resilience.	Session or short-term	First or third party; always active
[Google Analytics cookies, if used]	Google	Analytics / performance	Measures traffic, usage trends, page performance and aggregate visitor behavior.	As configured, often up to 2 years	Activated only after consent where required
[Microsoft Clarity cookies, if used]	Microsoft Clarity	Analytics / session insights	Helps understand page interaction, navigation, clicks, scrolls and usability issues.	As configured by provider	Activated only after consent where required
[Payment or billing cookies, if used]	Payment or billing service provider	Payment / security	Supports payment processing, invoicing, billing account workflows and fraud prevention.	Provider-specific	As required for payment or billing workflows
[Marketing pixel or campaign cookie, if used]	Marketing or advertising provider	Marketing / advertising	Measures campaign referrals, advertising effectiveness or, if enabled, targeted advertising.	Provider-specific	Consent and/or opt-out required where applicable
[Support or chat cookie, if used]	Support or helpdesk provider	Functional / support	Maintains support interactions, chat sessions or helpdesk preferences.	Provider-specific	Consent where required

7. Cookie Consent and Preference Management

Where required by applicable law, we present a cookie banner or preference tool that allows visitors to:

Accept all optional cookies.

Reject non-essential cookies.

Customize cookie choices by category.

Save and later change cookie preferences.

Non-essential cookies, such as analytics, performance, marketing and advertising cookies, should not be activated before consent where consent is required by law. Users should be able to change their choices at any time through a persistent "Cookie Settings" link in the website footer or equivalent location.

Withdrawing consent will not affect processing that occurred before withdrawal, but it will prevent the future placement or reading of optional cookies unless another lawful basis applies. If we materially change the cookies we use, we may request fresh consent or display updated choices.

8. Browser, Device and Email Controls

Most browsers allow users to view, delete, block or restrict cookies through browser settings.

Blocking all cookies may affect login, portal access, security features and website functionality.

Mobile devices may provide additional controls for advertising identifiers and app tracking permissions.

Email users can disable automatic image loading or unsubscribe from marketing emails where an unsubscribe option is provided.

9. Third-Party Cookies and Service Providers

Some cookies may be placed by third-party service providers that support our website, portal, customer communications, analytics, hosting, security, billing, payment, customer support or marketing operations. These providers may process cookie-related information on our behalf or, in limited cases, as independent controllers/businesses under their own privacy notices.

We do not permit third parties to use information collected through our website for their own independent marketing purposes unless this is disclosed and legally permitted. We use appropriate contractual, security and access controls with service providers where required.

10. United Kingdom Cookie Coverage

For visitors located in the United Kingdom, we provide clear information about cookies and request consent before placing or accessing non-essential cookies where required by the UK Privacy and Electronic Communications Regulations and UK data protection law. Strictly necessary cookies may be used without consent where they are essential to provide the website or online service requested by the user.

For UK visitors, the usual legal basis for non-essential analytics, performance, marketing and advertising cookies is consent. For strictly necessary and security cookies, we may rely on the need to provide the requested service, comply with legal obligations, and/or our legitimate interests in operating secure services.

11. United States State Privacy Coverage

For users in the United States, cookies and similar technologies may collect categories of personal information such as identifiers, internet or electronic network activity, approximate location, device information, commercial or customer interaction information, and inferences where analytics or advertising tools are enabled.

At the date of this Policy, we do not sell personal information and do not share personal information for cross-context behavioral advertising. If we later enable technologies that constitute a sale, sharing, targeted advertising or profiling under applicable U.S. state privacy laws, we will update this Policy and provide required opt-out mechanisms, which may include a "Your Privacy Choices" link and recognition of legally required browser-based opt-out preference signals such as Global Privacy Control.

U.S. residents may exercise applicable privacy rights as described in our Privacy Policy or by contacting privacy@vinproconnect.com.

12. India Privacy Coverage

For users in India, cookie-related information may constitute digital personal data where it identifies or relates to an individual. We process such data for lawful purposes, including operating and securing our website and portals, providing requested services, remembering preferences, improving performance, and carrying out business communications and analytics where permitted.

Where consent is required, users may withdraw consent through Cookie Settings or by contacting us. India Data Principals may exercise applicable rights, including rights relating to access, correction, erasure, grievance redressal and nomination, as described in our Privacy Policy.

Our website and services are intended for business and employment-related use and are not directed to children. We do not knowingly use cookies for targeted advertising directed at children. Any processing of children or dependent data for lawful employment, benefits, insurance or similar EOR purposes is addressed in our Privacy Policy and is not used for marketing cookie purposes.

13. Cookie Retention

Cookies may be session cookies or persistent cookies. Session cookies are deleted when the browser session ends. Persistent cookies remain for a defined period or until deleted by the user. Specific retention periods must be listed in the Cookie Register above and should reflect the live cookie configuration.

We review our cookies periodically and update this Policy when our use of cookies or similar technologies materially changes.

14. Changes to This Cookie Policy

We may update this Cookie Policy to reflect changes in law, technology, providers, website functionality, portal features or our business practices. The updated Policy will be posted with a revised "Last Updated" date. Where required by law, we may request renewed consent for material changes to optional cookies.

15. Contact Us

For questions about this Cookie Policy or our use of cookies and similar technologies, contact:

Contact / context	Details
Privacy Contact	privacy@vinproconnect.com
Website	www.vinproconnect.com
Customer billing and customer account administration	Vinpro Global Services LLC
Website enquiries, India EOR, HRMS portal and India service delivery	Vinpro Global Services Pvt Ltd and its associate companies in India